Terms & Conditions

Acceptance of these terms

These Terms & Conditions (“Terms”) govern your access to and use of the AI Friendly Summit website and your registration for and attendance at the AI Friendly Summit (“the Summit”), organized by Kynex and the Carolinas LGBT+ Chamber of Commerce (“we,” “us,” or “the Organizers”). By using this site, registering, or attending, you agree to these Terms and to our Privacy Policy. If you do not agree, please do not use the site or register.

Tickets & registration

Registration and payment for the Summit are handled through our third-party registration platform. A ticket grants the named holder admission to the Summit sessions and areas designated for that ticket type, November 4–5, 2026 at The Dubois Center in Charlotte, North Carolina. Tickets are for individual use, are tied to the registered attendee, and may not be resold. Badges and any credentials issued at the event remain our property and must be presented for entry. We may refuse admission to, or remove, any person who cannot present valid credentials or who violates these Terms or the Code of Conduct below.

Refund policy

All ticket sales are final. No refunds. Seating at the Summit is limited, so every ticket sold holds a seat that cannot be resold to someone else. Except where required by law, we do not issue refunds or credits for cancellations, changes of plans, or no-shows, at any point before or during the event.

Registrations are transferable to another person at no charge up until the event begins—contact us to arrange a transfer. Processing and convenience fees are non-refundable. If the Summit is postponed or rescheduled, your registration will be honored for the new dates. If the Summit is canceled by the Organizers, registered attendees will receive a refund of the ticket price paid, excluding any non-refundable processing fees.

Code of conduct

The Summit is dedicated to a harassment-free, inclusive experience for everyone—regardless of gender, gender identity or expression, sexual orientation, disability, physical appearance, race, ethnicity, age, religion, or any other protected characteristic. We do not tolerate harassment, discrimination, or disruptive behavior in any form, whether in person, in the event app, or in any Summit-related channel. Anyone asked to stop such behavior is expected to comply immediately. We may warn, remove, or ban—without refund—any attendee, speaker, sponsor, or exhibitor who violates this Code of Conduct. To report a concern during the event, contact event staff or email dev@kynexpro.com.

Photography, video & recording

The Summit is photographed, filmed, audio-recorded, and may be live-streamed. This applies to everyone who attends or enters any Summit space, including attendees, speakers, panelists, sponsors, exhibitors, volunteers, staff, vendors, media, and guests, at the venue, networking events, and every other Summit event, whether or not they hold a ticket.

By registering, applying, submitting a speaker proposal, or entering any Summit space, you grant the Organizers, and anyone acting on their behalf or with their permission (including our photographers, videographers, partners, and sponsors), the irrevocable, worldwide, royalty-free, perpetual right to photograph, film, and record you, and to use, reproduce, edit, adapt, publish, broadcast, distribute, and display those photos, videos, and recordings, together with your name, image, likeness, voice, and statements, in any media now known or later developed. That includes, without limitation, advertising, marketing and promotion, websites and the event app, social media, email, print, recordings and courses offered to attendees and members, news and press, and promotion of future events. You will not receive compensation for this use, and you waive any right to inspect or approve the finished material and any claim of invasion of privacy or right of publicity arising from it.

Speakers and panelists additionally agree that their sessions, slides, and remarks may be recorded and live-streamed and that those recordings may be edited, shared with attendees and members, and distributed by the Organizers. Sponsors and exhibitors agree that their staff, booths, signage, logos, and products may appear in Summit photos and video and that the Organizers may use that material as described above.

If you would prefer not to be featured, tell a staff member at check-in or email dev@kynexpro.com before the event, and we will make reasonable efforts to avoid featuring you prominently. Because photography and filming happen throughout the event, we cannot guarantee that you will not appear in crowd shots, wide shots, or live streams. Anyone registering or bringing a person under 18 gives this consent on that person’s behalf as their parent or guardian.

Communications consent

By providing your contact information on this site or during registration—including your name, email address, and phone number—you agree that Kynex and the Carolinas LGBT+ Chamber of Commerce, and parties acting on their behalf, may contact you about the Summit and related programs, updates, and offers. These communications may be made by email, text message (SMS/MMS), and telephone call, and may be delivered by our staff and/or by automated, pre-recorded, or artificial-intelligence (AI) systems. Consent to marketing communications is not a condition of buying any ticket or service. Message and data rates may apply, and message frequency varies. You can opt out of texts at any time by replying STOP (reply HELP for help), and you can unsubscribe from marketing emails using the link in any such email. See our Privacy Policy for details on how we handle your information.

Site content & intellectual property

The AI Friendly Summit name, logo, site design, and content are owned by the Organizers or their licensors. Interactive demonstrations on this site—including the Playground, badge generator, and showcase reels—are provided for illustration and entertainment; their outputs are pre-generated or generated on your own device and are offered “as is.” You may not copy, scrape, or reuse site content for commercial purposes without our written permission. Trademarks of third parties are the property of their respective owners.

Disclaimers & limitation of liability

The site and the Summit are provided on an “as is” and “as available” basis, without warranties of any kind, whether express or implied. To the fullest extent permitted by law, the Organizers are not liable for any indirect, incidental, special, or consequential damages, or for loss of data, profits, or goodwill, arising from your use of the site or attendance at the Summit. Our total liability for any claim relating to the Summit will not exceed the amount you paid for your ticket. You attend the Summit at your own risk and are responsible for your personal belongings. Nothing in these Terms limits any liability that cannot be limited under applicable law.

Governing law

These Terms are governed by the laws of the State of North Carolina, without regard to its conflict-of-laws rules. Any dispute arising out of or relating to these Terms or the Summit will be brought exclusively in the state or federal courts located in Mecklenburg County, North Carolina, and you consent to their jurisdiction.

Changes to these terms

We may update these Terms from time to time. Changes take effect when we post the revised Terms on this page, and the “Last updated” date above will reflect the change. Your continued use of the site or attendance at the Summit after changes are posted means you accept the updated Terms.

Contact

Questions about these Terms? Email us at dev@kynexpro.com, or write to us at:

Carolinas LGBT+ Chamber of Commerce
2838 Queen City Dr., Suite A
Charlotte, NC 28208